• Myriam Alizo posted an update in the group Group logo of Parent Center Data CollectionsParent Center Data Collections 3 years, 8 months ago

    Dear Parent Center Colleagues:

    The Center for Parent Information and Resources is charged with coordinating the Parent Center Data Collection each year. This data collection provides the Parent Center network with the opportunity to highlight our work in reaching and serving so many families and youth and the many positive impacts and outcomes from our work. Last year, we achieved more than 1 million contacts, just through trainings and individual assistance. This number is in addition to the millions of website visits and resource dissemination numbers that were accomplished. Most importantly, at least 90% of those we surveyed found that our programs and services met their needs, helped them understand how to get their child’s needs met, and that they were able to put the information to use. Congratulations to us all!

    Now to the nitty gritty of this year’s data collections | Again there are two parts, Part 1 (the numbers) and Part 2 (the surveys). And this year, we are able to provide you with the information and resources for both parts at the outset.


    The Part 1 Data Collection refers to your numbers of contacts, meetings attended, resources disseminated, website visits, etc. that your Parent Center achieved in the 2017-2018 program year. It includes the unduplicated parent count, disability data, and demographic data. To complete Part 1 of the data collection, use the worksheet and definition materials attached.

    This year, the 2018 worksheet and definitions are virtually unchanged from last year’s. The definition of “email contacts” is the same as last year, as following:

    EMAILS/ TEXTS AND OTHER ELECTRONIC MODES | Count number of contacts using email or other electronic modes (e.g., text messages, Facebook messages, etc.) specifically for one-to-one individual assistance. Do not include mass e-mails that are for disseminating resources or for outreach activities.

    On Newsletters Disseminated, make sure to add the total number of parent center periodicals distributed (print or on-line newsletters, magazines, e-newsletters, etc.), the print periodicals mailed or handed out, the number of subscribers or recipients of newsletters sent via e-mail, and the number of pageviews of newsletters posted on parent center’s website.

    Deadline for submission | November 30, 2018. Please submit your information at: tiny.cc/2018datacollection

    (If the above link does not work, please copy and paste it into your browser.)


    Part 2 Data Collection refers to the Program Measures Survey, where your Center will ask a specific number of parents about their satisfaction with the information or services they received from your Center in the last six (6) months of the 2017-2018 program year. Materials and resources attached to this e-mail include: an overview of the Program Measures Survey, instructions for conducting your surveys and completing the worksheet, and survey questions and scripts in English and Spanish.

    Deadline for submission | December 21, 2018. Please submit your Center’s completed survey data to: http://tiny.cc/ParentProgramSurvey2018

    (If the above link does not work, please copy and paste it into your browser.)


    While the annual data collection has two parts, you do not have to do Part 1 first and then Part 2. In fact, you can get started now with collecting your parent surveys. Once you have pulled together your list of parent contacts (see the instructions attached), you can just e-mail it to Maria Rodriguez, mrodriguez@spanadvocacy.organd she will send back to you a randomized list with the order in which you should survey parents. You do not have to upload it as part of Part 1 (the numbers), as you did in the past.

    Data Collection Resources and Assistance: You can find all resources on this webpage: https://www.parentcenterhub.org/2018-data-collection-forms/

    The page includes all of the worksheets you will need and also a Frequently Asked Questions page, and recorded webinars, sample scenarios on the unduplicated count, data item definitions, and also scripts for collecting demographic data.

    Data Collection Drop-in Meeting/Call

    We are also scheduling Drop-In Calls where you can ask your questions “live” on Monday, Oct. 22 at 3pm and Friday, Oct. 26 at 1pm

    Please join my meeting from your computer, tablet or smartphone.

    You can also dial in using your phone.
    United States: +1 (872) 240-3212

    Access Code: 353-500-269